You have a budget, a headcount, and a date. Lay out the rest.
Pick your space, bar, food, music, and the dozen add-ons most planners forget — photo, MC, florals, PR, permits, COI. Get a real all-in budget with per-person cost and live recommendations when you're over or under.
Baselines reflect Nightrush-network prices — what a good event organizer with the right vendor contacts actually books at. Roughly 40–50% below standard wedding/corporate market rates for entertainment, talent, photo and PR; 20–30% below for food, bar, and space. Range columns show the broader NYC market on either side.
NYC baselineUnder budget
$8.4Kvs $15,000 budgetrange $5.2K–$29K
Per person
$84
range $52–$292
✨ Auto-fit budget · click a preset to load a full Nightrush-priced stack
Each preset loads budget + guests + hours + a full stack of space/bar/food/music/add-ons calibrated to that budget tier. Tweak any field after — the preset chip clears automatically.
🎈 Or by occasion · tap what you're planning to load a full Nightrush-priced stack
Milestones & celebrations
Corporate & professional
Brand & nightlife
Twenty starting points across milestones, corporate, and brand events — each one fills the entire planner with a sensible NYC stack. Change anything after; the chip clears the moment you do.
01 · Budget$15,000
Total all-in spend you're aiming for. Adjust anytime.
02 · Guests100
Headcount drives everything — bar, food, staffing, rentals.
03 · Duration (hours)4 hr
Bar pricing scales with duration. Music overtime kicks in after 4hr.
04 · Event type
End-of-year, premium bar, dinner, DJ, MC
05 · Space
06 · Bar
ℹ BundledThe selected space includes the bar in its F&B minimum. Standard tiers below run $0 incremental; premium / top-shelf charge only the upgrade premium.
07 · Food
ℹ BundledThe selected space includes reception food in its F&B minimum. Standard reception tiers run $0 incremental; plated / family-style / stations charge only the service upgrade.
Your event · 100 guests · 4hr · Corporate holiday party
NYC baseline · all-in
$8.4K
range $5.2K–$29K
Per person · baseline
$84
range $52–$292
Budget delta
+$6.6K
Under your budget at baseline
Cost by section
77%
11%
12%
Space
$6.5K
$4.0K–$22K
Bar
$0
$0–$0
Food
$0
$0–$0
Music
$900
$600–$3.8K
Add-ons
$1.0K
$600–$3.4K
💡 Recommendations
You're ~$6,600 under budget at the baseline. Headroom for:
→ Upgrade bar one tier — guests notice the spirits selection at corporate events
→ Add an MC / host — events ≥75 guests run smoother with a program lead
▾ Line-item breakdown
Space
$6,500($4,000–$22,000)
Full buyout — small venue (≤75 ppl)
Neighborhood bar, small restaurant, or boutique gallery — buyout includes bar + standard reception menu.
$6,500
$4,000–$22,000
Bar
$0($0–$0)
Standard open bar (call brands)
Full bar with call-brand spirits (Tito's, Bombay, Jack). Nightrush distributor relationships drop this 20% below market. · INCLUDED in venue buyout — no incremental cost
$0
$0–$0
Food
$0($0–$0)
Passed hors d'oeuvres — heavy (8-12 pieces, "as a meal")
Cocktail-party-as-dinner. Substantial bites, 2hr+ service. Most corporate events land here. · INCLUDED in venue buyout — no incremental cost
$0
$0–$0
Music
$900($600–$3,800)
Working DJ — full set
NYC working DJ, 4hr set with CDJ-3000+DJM-A9 booth. Reads the room. Nightrush network books at ~50% of standard wedding-DJ market.
$900
$600–$3,800
Add-ons
$1,000($600–$3,400)
Photographer (3 hr)
Coverage + edited gallery in 5-10 days. Nightrush creator network gets you here.
$650
$400–$2,200
Event insurance / COI (1-day)
Most NYC venues require $1M-$2M liability COI naming venue as additional insured.
$350
$200–$1,200
Note: Totals do not include service charge / gratuity (typically 20–22% of F&B subtotal) or NYC sales tax (8.875%). Add those for final-final.
